Top 5 Tech Tips For Employees

Technology has become integral to modern workplaces and daily life. Whether your team works in the office or from home, proper tech tips can boost productivity and minimize frustration.

For example, your staff might need to know that pressing and holding down the “Ctrl,” “Alt” and “Delete” keys on a keyboard can restart their computer. This simple hack is something you should share during employee training.

1. Invest in Quality Equipment

Many tech professionals develop workplace systems to boost team productivity. However, staff can also be empowered by simple tricks that don’t require an IT professional. For example, employees can save a lot of time by taking hand-written notes during meetings instead of using their computers.

When establishing a new company, opt for simple technology setups that are easily adaptable as your business grows. Avoid expensive contracts for software programs with extra features that aren’t necessary at the start.

3. Keep Your Desktop Clean

The desktop is a convenient place to store files and program shortcuts, but it can become cluttered quickly. Implementing a clean desk policy encourages employees to delete old files and organize their desktop on a regular basis.

It can also be helpful to avoid saving to the desktop, instead using folders for easy access to files and programs. Having a clean desktop can help increase productivity and reduce cybersecurity risks.

4. Create a Recovery Drive

Creating a recovery drive is essential in the event of a system failure. To create a recovery drive, open the search bar and type “create a recovery drive”. Once the results appear, select the option and make sure to check the box indicating that system files should be backed up on this device. This may require a larger flash drive but it ensures that important data will not be lost.

5. Be Cautious with Public Wi-Fi

Public Wi-Fi can be a huge convenience for employees who work remotely or regularly check their email outside the office. Unfortunately, it can also put them at risk of data theft.

Public Wi-Fi networks are open to everyone, which means anyone could be stealing your information from your device. To avoid this, use a VPN and only connect to networks with reputable names.

6. Be Respectful in Online Communications

Online communication can reveal personal information that could potentially be misused. It’s important to be respectful and professional in discussions online.

For instance, writing in all caps may come off as yelling, and using sarcasm or humor without context can be misinterpreted. Teach your employees this simple netiquette in their employee training. This is one of the easiest ways to boost their productivity and reduce workplace stress.

7. Keep Your Equipment Safe

It’s important that employees keep equipment safe in the workplace. This includes ensuring pathways to emergency exits are clear and that equipment can be shut down quickly in the event of an incident.

Also, employees should log out when leaving a workspace and perform full shutdowns before leaving the office for the day. This helps prevent unauthorized access to data. It is a simple trick that can go a long way.

8. Avoid Overheating

Overheating is a major problem for many remote workers, especially during harsh weather conditions. To avoid overheating, staff should be sure to keep equipment well-ventilated and clean. To do so, they can use a can of compressed air to clear dust from fans and vents. This simple hack can make all the difference when it comes to avoiding overheating. Teach this tip to your staff during employee training.

9. Establish a Dedicated Workspace at Home

Having a dedicated workspace at home is essential for employees who work remotely. It allows them to focus and avoid distractions, and it helps them maintain a healthy work-life balance.

Having a dedicated home office helps them mentally get into work mode, minimizes distractions, and encourages them to strive more and meet deadlines. It also helps them avoid the temptation of browsing social media or snacking on unhealthy foods.

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